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    Legal Secretary (Property) – Wellington office

    Gibson Sheat is a Wellington regional law firm with nearly 90 staff and partners. That means we’re big enough to offer variety and opportunity, but small enough that you’ll never feel like a number. Our people are friendly, down to earth, and genuinely care about each other. Our culture is driven by values we live - being real, staying connected, being brave, and making their day. 

    We proudly serve a wide range of personal, business, and government clients. With offices in Wellington CBD, Lower Hutt, and Masterton, Gibson Sheat is a great place to work if you want it all – that is great work, a vibrant culture, and a good work/life balance.

    We have a vacancy for a full time (37.5 hours) Legal Secretary, in our Wellington office. 

    In this busy and interesting role, you will provide secretarial support to authors (lawyers and legal executives) in our Wellington residential property and commercial property teams. 

    You will do the following sorts of tasks in this role:

    • Manage client onboarding, acting as the initial point of contact for the client, including inputting client details, and coordinating appointments.

    • Help your authors prepare settlement statements and trust account statements.

    • Coordinate Anti-money laundering (AML) compliance, and monthly invoicing. 

    • Draft sale and purchase agreements, deeds, and leases.

    • Engage in team meetings and training sessions, as you will be an integral part of our team.

    We’d love to hear from you if you can tick “yes” to all or most of the following:

    1. Has worked as a property secretary and has a good understanding of the conveyancing process, and/or

    2. Has experience working as a Legal Secretary or PA or in a similar support role.

    3. Is an expert user with MS Word and Outlook, and can easily pick up new technical systems and office processes,

    4. Has good written and verbal communication skills, and enjoys working as a team,

    5. Is highly organised and able to cope with multiple tasks and deadlines,

    6. Thrives on new experiences and opportunities – that is, you have a “can do”, “will do” and a “just do it” attitude.

    We can offer you:

    1. A supportive and collegial team environment.

    2. Mentoring from experienced and friendly secretaries.

    3. Regular training and development opportunities.

    4. A lovely office working environment, in the CBD.

    5. Competitive salary, staff profit share scheme, birthday off work and range of other benefits.

    If you think you’re what we’re looking for, then please send your covering letter and CV to Anna Holland-Waterson (HR Manager) at anna.holland-waterson@gibsonsheat.com by 5 July 2026.

    We seek and encourage a diverse range of candidates. 

    Applicants must be currently living in New Zealand and be eligible to work in New Zealand.

    Apply now